The European Central Bank has launched:  Traineeships in the Information Governance Division – Archives and Records Management Support team.

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Your team

You will be part of the Information Governance Division in the Directorate General Secretariat. Our Division has around 50 staff members, who develop, maintain and guide the implementation of information management policies and procedures. We also provide records management and library information services and are responsible for training, advice and user support relating to this. In addition, we manage the ECB's document and records management system and its archives. The Division is currently developing a range of services to reinforce the ECB's knowledge management and collaboration capabilities within the framework of its enterprise information management strategy.

In your role as a trainee in Archives and Records Management Support, a part of the Information Governance Policies Section, you will work with a dynamic and service-oriented team of seven staff members responsible for:

• dealing with archival and records management requests, in close cooperation with archivists and records managers, to help staff comply with the ECB's information management policies;
• maintaining knowledge platforms and communicating sophisticated system functionality to ECB staff; 
• advising a community of key users on advanced digital communication skills and IT automation tools;
• working with other teams in the Division to support all the ECB's organisational units in implementing the ECB's digital workplace.

The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply irrespective of age, disability, ethnicity, gender, gender identity, race, religious beliefs, sexual orientation or other characteristics.

Your role

As a trainee you will:

• be involved in a wide range of records management and archival support tasks relating to the creation, processing, storage and preservation of information, and support colleagues on the day-to-day work of the team;
• help to implement the ECB's retention policy for paper and digital records;
• maintain existing knowledge management platforms and establish new platforms to facilitate digital dexterity and the use of self-service tools;
• contribute to the streamlining of guidance and training material to raise staff awareness of, and encourage adherence to, the ECB's information management policies and procedures;
• participate in the Division's information management projects and initiatives, including digital archiving and preservation, knowledge management, and the opening of the ECB's historical archives to the general public.

The position offers you excellent opportunities to gain experience in providing information services within an international organisation and to gain an insight into the ECB's various functions and activities. You will be part of an inclusive and multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.

Qualifications, experience and skills

Essential:

• a bachelor's degree or higher in information management, archives and/or records management or library studies, or, if your first degree is not in this field, a postgraduate diploma, master's degree or higher qualification – or enrolment in a postgraduate course – in any of these subjects;
• a working knowledge of the Microsoft Office suite, in particular Word, Excel, PowerPoint and Outlook;
• a sound understanding of the current trends and challenges in the information management profession;
• an affinity for, and ability to use, digital technologies for effective collaboration and communication;
• an advanced (C1) command of English and an intermediate (B1) command of at least one other official language of the EU, according to the Common European Framework of Reference for Languages.

Desired: 

• knowledge of enterprise document management systems such as OpenText Content Server;
• a basic knowledge of web-based technologies (HTML, CSS, JavaScript).

You are curious and eager to learn, and want to further develop your ability to analyse complex information. You are keen to collaborate with others, pursue team goals and learn from other people's diverse perspectives. You strive to know and anticipate stakeholder needs, and will signal any need for change and propose alternative solutions.

You are motivated to contribute to the ECB's mission, to serve the citizens of the EU as a member of a public institution and to work with colleagues from all over Europe. You are keen to be part of our team and to use your skills and competencies to achieve the objectives of this position.

Who can apply:

EU nationals eligible for our traineeship programme.

All candidates should:

• be a national of a Member State of the EU or of an acceding country;

• be at least 18 years old;
• have completed at least a first cycle qualification (minimum bachelor's degree);
• be fluent in English and in another official language of the EU.

Following their most recent qualification candidates should:

• have a maximum of 12 months' professional experience;
• have been a trainee for no more than six months;
• not have been an ECB trainee or have worked for the ECB previously.

Closing date: 22.03.2022

Further information

Traineeship of six months, extendable to up to a total of 12 months.

Application and selection process

Further information on how to join us is available on our website.

The recruitment process for this position will include an online interview via WebEx.

If you are not selected for this position but are still considered suitable, you will be placed on a reserve list for 12 months from the closing date for applications, from which you might be considered for similar positions within the ECB.